To develop the final solution, the Arcuity team worked closely with United Properties, exploring their current and future requirements before proposing the customized solution. To attain United Properties’ goals, the platform—and the implementation—would be complex. Because it involved the exchange of proprietary information, significant governance and change management would also be required.
Information related to properties and tenants would flow directly from United Properties’ accounting system into REALTY|share, where the platform would read specialized metatags, applied by the accounting system, and automatically create new records or update existing ones.
After import, the records would be fully searchable within the platform, enabling users to find any information they needed, quickly and easily. The system would also upload monthly financial reports from the accounting system, scan documents (OCR), run nightly lease abstracts, and more. “The new platform performed about 44,000 jobs in the first six weeks it was online,” Powell reports.
REALTY|share has transformed the way that United Properties handles its document management. It automatically decodes Document IDs applied by accounting, applies embedded metadata, titles the documents and routes them to the correct property site and library. A full complement of intelligent reports can be generated, as well, on demand or on a schedule.